Job Description

Administrative Assistant

REACH & Evolution Programs:

• Do you want a job where you can laugh every day? 
• Do you enjoy working with students and managing projects?
• Are you familiar with special education services?
• Are you interested in growing and developing your soft skills and technical skills?
• Are you a problem solver?

Assabet Valley Collaborative (AVC) is an educational service agency in Metrowest/Central Massachusetts. Our services include school programs, wraparound services, transportation services, professional development, cooperative purchasing and consulting. We are in the process of implementing a shared leadership model to engage stakeholders across the organization in learning, leading, designing, and decision making. To thrive within AVC’s innovative shared leadership model, team members must be self-reflective, embrace the value of partnering with others through complex challenges, and recognize the mutual responsibility of giving and receiving feedback.

Who We Are:

Assabet Valley Collaborative (AVC) is an educational service agency in Metrowest/Central Massachusetts. Our services include K-12 and post-graduate school programs, wraparound services, transportation services, professional development, cooperative purchasing and consulting. This Administrative Assistant position supports AVC’s Evolution and REACH programs. Evolution is a transition program for young adults aged 18-22 who have a diverse range of cognitive and physical needs. REACH is a program designed to meet the diverse physical, medical, and learning needs of students ages 5-18.

Qualifications:

• The Administrative Assistant is accessible, approachable, and welcoming, managing confidential situations and information with discretion, respect, and sensitivity. 
• Ability to thrive within a team while also being able to work independently.
• Superior organizational, interpersonal and communication skills and exhibit sound judgment.
• Previous administrative support experience - preferably in schools, special education.
• Experience with Google Suite, Student Information System (Schoolbrains), special education software (Frontline/esped).
• Ability to engage with different perspectives, opinions, and conflict.
• Bilingual or multilingual is a plus.
• Encourages and fosters passion and enthusiasm for the work of AVC.
• Experience working in schools, nonprofits, human service organizations.
• Valid driver's license, safe driving record and ability to transport students in AVC vehicles (vans).

Role Overview:

The Administrative Assistant position is dynamic and requires an open-mind, flexibility, and a proactive attitude. This role involves a heavy volume of electronic, personal, and telephone contact and requires a high level of professionalism, public relations, and problem solving. This position performs significant administrative and operational tasks that are integral to the effective and efficient, daily operation of the school community.

Primary Responsibilities:

• Oversees special projects & other duties associated with strategic initiatives.
• Manage output, workflow and office deadlines.
• Oversees the planning and implementation of tasks related to opening school each fall.
• Maintain and disseminate student records and information both electronically and hard copies.
• Scheduling and Coordination of meetings with sending districts, staff, and parents.
• Data entry and distribution of student IEPs and progress reports.
• Submitting monthly Medicaid billing/documentation to district contacts.
• Take daily student lunch orders and assist with disbursing Application for Free/Reduced lunch.
• Ability to drive vans to transport students to job sites as needed.
• Support and coordinate with others for new staff onboarding.
• Supporting coordination related to facilities projects.
• Complete other duties as needed.

Schedule:

Full-time 10.5-month school year positions are based on 195 (185-day school year + 10 days) with 7 reporting hours per day.

The 10.5-month school year schedule spans the school year (10 months) + 2 summer weeks - one prior to the beginning of the school year and one after the school year ends. Currently the position is being posted as a half-time (0.5 FTE) position with 17.5 weekly reporting hours, however there is potential for an increase in hours (up to 35 weekly hours (1.0 FTE) as enrollment within the programs grows. At 0.5 FTE, this position is benefits eligible. Schedule of weekly hours will be determined with input from the Assistant and centered on the needs of the programs and the students served. 

Competitive Benefits include:  

• Hourly pay range: $26/hour - $42/hour
• at .50 FTE, annualized salary range: $17,745 - $28,665
• at .50 FTE, 2 paid personal days, 5 paid sick days 
• 75% health insurance premiums covered by AVC (High Deductible Health Plan - HDHP)
• Health Savings Account with 50% of deductible of HDHP covered by AVC
• Participation in MA State Retirement pension system
• Voluntary benefits: Flex Spending, Life, Short-term, Long-term Insurance; Dental

Evaluation: Evaluation to be performed annually in accordance with Assabet Valley Collaborative’s personnel handbook and pertinent regulations and statutes. 

For more information and to apply

Shared Leadership Statement: At AVC we believe that everyone in our community is a leader and learner who each possess inherent brilliance. We also believe that every community member has the ability and a responsibility to support the learning and growth of ourselves and others.

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