Job Description

Job Title: Business Project Manager (Remote)

Location: Bismarck, ND, 58505

Duration: up to 2 Years

Job Description:

The clients looking for a Business Project Manager (BPM) to work closely with the State on their Contract Management implementation Project. The BPM will work closely with the State's large IT Project Manager (PM) and Large Project Oversight Project Manager (LPO PM) because a successful project requires more than oversight-it requires operational expertise, real-time leadership, and a focus on compliance, team performance, and quality assurance. The BPM provides these essential contributions, ensuring the project's goals are not only met but exceeded. Additionally, while the LPO PM and PM plays a vital role in ensuring strategic alignment, governance, and vendor accountability, the BPM provides operational expertise and hands-on management that is critical for successful project execution. The BPM is not a duplication of effort but rather the operational driver of project success, ensuring that day-to-day execution aligns with strategic goals.

The BPM will:

1. Provide Operational Execution and Daily Leadership

Without this operational leadership, even well-validated strategies can falter in execution.

• The BPM must assign resources and oversee daily operations to keep the project on track.

1. Provide Subject Matter Expertise and Compliance
   While the State PM and LPO PM ensure adherence to contractual and strategic obligations, the BPM brings subject matter expertise and deep knowledge of regulatory, safety, and quality standards.

• The BPM will ensure project deliverables meet compliance requirements and industry benchmarks, minimizing risks of non-compliance or rework.

1. Provide Proactive Risk and Issue Management
   The BPM must:

• Identify and mitigate risks at the operational level, where they often emerge first.
• Use a proactive approach addresses potential delays, resource shortfalls, or budget overruns before they escalate.
• Communicate with stakeholders and ensure these updates/reports reflect actionable, ground-level realities. The State PM and LPO PM validate updates and provide guidance.

1. Provide Weekly Status Report of the Project from a Business Perspective

While the State PM and LPO PM will provide general project status reports, the BPM will

• Provide a weekly overall business report on the overall project. This report will cover status, risk, issues, milestones upcoming, and deliverable completions, etc. This will ensure the STATE has both an overall business view and an internal State PM and LPO PM view.

1. Provide Resource and Budget Optimization
   Managing resources effectively requires a hands-on approach. The BPM must:

• Balance personnel, budget, and materials daily to ensure objectives are met within constraints.
• Ensure continuous alignment of upcoming tasks with available resources by maintaining forward-looking work plans, coordinating availability across teams, and addressing any anticipated gaps in staffing or materials before they impact timelines or deliverables.
• Facilitate weekly look-ahead planning and coordinate with the State PM and LPO PM to proactively adjust allocations and sequencing as needed.

1. Provide Team Leadership and Development
   Projects succeed through people. The BPM will:

• Directly support and coordinate the project team.
• Foster collaboration, resolve interpersonal challenges, and cultivate a high-performing culture that drives project success.

1. Complement the Oversight Project Manager and Project Manager

Together, the BPM, State PM, and LPO PM will create a seamless partnership that ensures both strategic alignment and operational execution. Without the BPM's contributions:

• Execution Gaps Emerge: Detailed planning and day-to-day leadership would be lacking, jeopardizing project timelines and deliverables.
• Risks Go Unaddressed: Risks identified at the operational level might escalate without a dedicated leader to manage them proactively.
• Team Performance Suffers: The absence of direct leadership and mentorship could result in reduced productivity and morale.

Detailed knowledge and expertise.

• Leading and managing large IT projects with digitizing and streamlining the contract management, supplier relationship and spend analysis project experience, in particular with solutions specifically PeopleSoft and Ivalua.
• A full description of all detailed knowledge and expertise that aligns with the work listed above and provide any PM certifications and experience in document workflow.

Required Skills and Qualifications

Education and Experience

• Bachelor's degree in Business Administration, Information Systems, Project Management, or a related field (Master's preferred).
• Any active PM certifications required
• Minimum of 8 years of experience in managing large-scale IT and business transformation projects, particularly involving procurement systems and enterprise resource planning (ERP).
• Demonstrated experience in projects involving PeopleSoft and Ivalua platforms, particularly in digitizing and streamlining contract management, supplier relationship management, and spend analysis.
• Proficiency in project management tools (e.g., MS Project, Jira, Trello, or similar).
• Familiarity with Agile, Waterfall, or Hybrid project delivery methodologies.
• Advanced Excel and reporting/dashboard skills for analysis and status updates.

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